Mice Event Vehicle Rental In Nepal
Quick Contact Us
- WhatsApp: 9801112358
- Email: info@nepaltouristvehicle.com
- Inquiry: Contact Us
Reliable ground transport for Meetings, Incentives, Conferences and Exhibitions – from a 10-person board meeting to a 1,000-delegate summit.
Nepal is becoming a popular destination for international conferences, corporate retreats, NGO workshops and incentive trips. Behind every successful event is smooth transportation: delegates collected on time at the airport, shuttles running between hotels and venues, VIPs moved discreetly, and excursion groups returned safely after a day in the hills.
Nepal Tourist Vehicle has handled corporate and event transport since 2010. With a fleet of 100+ vehicles, our own garage at Tinkune and a team of experienced drivers and coordinators, we can manage the entire ground-transport side of your event so your team can focus on the program.
What Is MICE?
| Letter | Stands for | Typical transport needs |
|---|---|---|
| M | Meetings | Executive cars, hotel–office transfers, airport pickups |
| I | Incentives | Sightseeing tours, Pokhara/Chitwan trips, team outings, adventure activities |
| C | Conferences | Delegate airport arrivals, daily hotel–venue shuttles, gala dinner transfers |
| E | Exhibitions | Visitor shuttles, exhibitor transport, equipment and material movement |
Our MICE Transport Services
Airport Arrivals & Departures
- Meet-and-greet at Tribhuvan International Airport with name boards or event-branded placards
- Staggered pickups matched to flight schedules
- Help desk / transport coordinator at the airport during peak arrival days
- Departure transfers planned around checkout times and flight schedules
Hotel–Venue Shuttles
- Fixed-schedule shuttle loops between partner hotels and the conference venue
- Buses and coasters for main sessions; cars and vans for smaller groups
- Standby vehicles for late sessions, side meetings and emergencies
VIP & Executive Transport
- Premium sedans, SUVs and Land Cruisers for chief guests, speakers and senior management
- Senior, well-presented drivers experienced with protocol and discretion
- Coordination with event security and the venue's arrival plan
Gala Dinners & Evening Events
- Group transfers to cultural dinners, Thamel, Durbar Squares or resort venues
- Return trips planned in waves so no guest waits long
Incentive Trips & Excursions
- Kathmandu Valley heritage tours (Pashupatinath, Boudhanath, Swayambhunath, Patan, Bhaktapur)
- Nagarkot and Dhulikhel sunrise trips
- Multi-day incentive programs to Pokhara, Chitwan and Lumbini
- Trailhead and airport transfers for groups adding a trek or a helicopter tour
Exhibitions & Trade Fairs
- Visitor shuttles from key city points to the exhibition ground
- Vans and pickups for exhibitor staff and display materials
Our Fleet for Events
| Vehicle | Seats | Best for |
|---|---|---|
| Sedan / hatchback | 1–3 | Speakers, executives, airport transfers |
| BYD Atto 2 (electric SUV) | 1–4 | Eco-friendly VIP and city transfers |
| SUV / Scorpio | 1–5 | Small teams, hill excursions |
| Land Cruiser | 1–5 | Chief guests, VIP protocol, rough roads |
| Hiace van | 8–14 | Small delegations, side trips |
| Coaster / mini bus | 18–30 | Conference shuttles, group tours |
| Tourist bus | 35–45+ | Large delegate groups, gala dinners, excursions |
Need many vehicles at once? With more than 100 vehicles in our own fleet, we can supply a large mixed fleet for a single event without depending fully on outside suppliers.
Choosing an electric car? See our BYD Atto 2 rental guide.
How We Manage Your Event Transport
- Requirement meeting – we review your delegate numbers, hotels, venues, schedule and VIP list.
- Transport plan – we prepare a vehicle allocation, shuttle timetable and airport arrival plan.
- Clear quotation – an itemized quote with inclusions and exclusions.
- Vehicle preparation – every vehicle is inspected, cleaned and fueled/charged at our Tinkune garage.
- Driver briefing – drivers receive routes, timings, guest lists and dress-code instructions.
- On-ground coordination – a dedicated transport coordinator stays in contact with your event team throughout.
- Live adjustments – flight delays, extended sessions or schedule changes are handled on the spot.
- Wrap-up – final departures, a trip summary and a simple billing report.
Optional Event Add-ons
- Event branding – vehicle signage, stickers or placards with your event logo
- Dedicated transport desk at the hotel or venue
- Uniformed drivers for a consistent, professional look
- Drinking water in vehicles
- Standby vehicles on main event days
- Daily trip log for each vehicle, useful for corporate and donor reporting
Why Choose Nepal Tourist Vehicle for MICE
- Experienced since 2010 – more than 16 years of corporate, conference and event transport
- Fully legal and licensed – Government Reg. No. 694788 · Tourism License No. 1121
- 100+ vehicles under one company – cars, SUVs, vans, coasters and buses
- Own garage at Tinkune – in-house maintenance and quick replacement if needed
- Professional local drivers – punctual, well presented and familiar with city and highway routes
- One point of contact – a single coordinator for all your vehicles
- Transparent pricing – itemized quotes, no hidden charges
- 24/7 support during your event
Event Types We Serve
- International and regional conferences and summits
- Corporate meetings, AGMs and board retreats
- NGO / INGO workshops and field programs
- Incentive and reward trips for staff and dealers
- Product launches and brand events
- Trade fairs and exhibitions
- Embassy, government and donor delegation visits
- Sports events, festivals and cultural programs
Planning Tips for Event Organizers
- Book early – spring (March–May) and autumn (September–November) are peak seasons for both tourism and events.
- Share your flight manifest – it lets us plan airport pickups accurately and avoid long waits.
- Allow buffer time – Kathmandu traffic is heavy during office hours; we plan departures with margin.
- Group hotels close together – fewer pickup points mean shorter shuttle loops.
- Plan for weather – during monsoon (June–August), outside excursions should have flexible timing.
- Keep one standby vehicle – it covers VIP changes, unwell guests and last-minute requests.
Information to Send for a Quote
- Event name, dates and city/venue
- Number of delegates and VIPs
- Hotels used
- Airport arrival and departure dates (or flight list)
- Daily shuttle schedule
- Excursions or gala dinner plans
- Any branding or special requirements
For example: "International conference, 12–15 March, 250 delegates, 3 hotels in Kathmandu, venue in Soaltee area, airport pickups on 11 March, 1 excursion to Bhaktapur, 5 VIP cars needed."
Frequently Asked Questions
Can you provide transport for a large conference?
Yes. With a fleet of over 100 vehicles, we can provide buses, coasters, vans and cars together for large events, plus standby vehicles and on-site coordination.
Do you provide VIP vehicles?
Yes. We offer premium sedans, SUVs and Land Cruisers with senior drivers for chief guests, speakers and executives.
Can the vehicles be branded with our event logo?
Yes. We can arrange signage, stickers or placards on request. Please share your design in advance.
Do you provide a transport coordinator?
Yes. For events we assign a dedicated coordinator who stays in contact with your team and manages all drivers and schedule changes.
Can you handle airport pickups for international delegates?
Yes. We provide meet-and-greet service at Tribhuvan International Airport with name boards and plan pickups around flight arrivals.
Do you arrange transport outside Kathmandu?
Yes. We operate all over Nepal, including incentive trips and events in Pokhara, Chitwan, Lumbini, Dhulikhel and Nagarkot.
How is the price calculated?
Pricing depends on the number and type of vehicles, event days, daily hours and distance, excursions and any add-ons. We provide a clear, itemized quote.
Plan Your Event Transport with Us
From the first airport arrival to the last departure, Nepal Tourist Vehicle keeps your event moving on time.
Send us your event details today and our team will reply with a transport plan and quotation.
📍 Head Office: Kesharmahal, Kathmandu, Nepal Garage & Service Center: Tinkune, Kathmandu, Nepal 🌐 Website: www.nepaltouristvehicle.com
Your event, on time. Travel with Nepal Tourist Vehicle.
